Job Summary                                                                                                                                                                                                                                         

The Deputy Clerk will be responsible for processing files and documents, utilizing computer-driven data entry equipment to prepare and modify files, answering telephones and assisting the public. This role requires attention to detail, strong organizational skills, and the ability to communicate effectively with members of the public. This position reports directly to the County Clerk.

Principal Accountabilities                                                                                                                                                                                  
This class specification lists the major duties and requirements of the job and is not all-inclusive. Incumbent(s) may be expected to perform job- related duties other than those contained in this document and may be required to have specific job-related knowledge and skills.

Applicants must be prepared to demonstrate the ability to perform the essential functions of the job with or without reasonable accommodation.

• Answers multi-line telephone and provides courteous and professional assistance to the public in person, over the phone, and via email.
• Manage sensitive information and maintain confidentiality when required.
• Perform clerical tasks such as filing, data entry, photocopying, and scanning
• Assist with the preparation of reports, spreadsheets, and other documents as needed.
• Serves as information resource; provides general information on departmental, county and state policies and procedures within the area of assignment.
• Assists with the processing of Sunshine Requests
• Manages and distributes mail received in County Clerk’s office.
• Manages the swearing in for notary licenses,’ and for boards and commission.
• Prepares no planning and zoning letters as requested.
• Manages and maintains record center inventory including the following tasks:
• Assists other offices and departments in storing appropriate documents.
• Responsible for the destruction of records as statutorily required.
• Assists with collecting and documenting fees and other assistance at counter as needed.
• Posts meetings and keeps commission/board information updated as available.
• Scans resolutions and County documents from previous years
• Cross-training capabilities to include Accounts Payable and Elections.
• Performs other related duties as assigned and qualified to perform.

Supervisory Responsibilities

• There are no supervisory responsibilities in this

 Knowledge, Skills, & Abilities

• In-depth understanding of administrative principles and
• Ability to provide courteous and professional assistance to the public, address inquiries and concerns effectively, and maintain a positive customer service experience.
• Maintaining confidentiality and adhering to privacy regulations is critical to safeguarding
• Ability to multitask, prioritize, and manage time
• Strong interpersonal skills with the ability to work collaboratively across
• Proficiency in basic computer skills, including Microsoft Office
• Strong attention to detail and accuracy in data entry and record-
• Skill in performing work according to verbal and written instructions.
• Must be able to speak, read and understand English proficiently.
• Ability to safely conduct assigned tasks, duties, and responsibilities independently.
• Knowledge of county policies, regulations, and compliance

Experience & Education

• High school diploma or
• Previous experience in customer service, clerical support, or administrative roles

Physical Requirements

Most work is performed in a professional office setting and is primarily sedentary. Must possess vision to read printed materials and a computer screen; and hearing and speech to communicate in person and over the telephone. Position requires continuous sitting, upward and downward flexion of neck; fine finger dexterity and light to moderate finger pressure to manipulate keyboard, equipment controls, and other office equipment; pinch grasp to manipulate writing utensils. Frequent side-to-side turning of neck, walking, standing, bending, and stooping, pushing/pulling, twisting at waist, moderate wrist torque to twist equipment knobs and dials; lifting objects weighing up to 25 lbs. from below waist to above shoulders and transporting distances up to 50 yards. Occasional squatting, kneeling, reaching above and at shoulder height, moderate grasping to manipulate objects, lifting objects weighing 20-35 lbs. from below waist to above shoulders and transporting distances up to 50 feet.

Work Environment

This job operates in a professional office environment. Professional attire required. This position routinely uses office equipment such as computers, calculators, multi-line telephones, photocopiers, printers and scanners, binding machines, hand-held recording devices, filing cabinets and fax machines. This position is routinely in contact with the public, other Lincoln County, and State employees, elected officials, and members of other entities. Due to the subject matter of the position, the employee may be subject to stressful situations.

Travel

Travel requirements will vary with the assignment.

Disclaimer

The above information in this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not intended to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.

• Candidates must pass all components of the process to be considered for an
• Upon submission and review of the application, applicants will be notified to be scheduled for interview.
• You can also drop off your applications with relevant documents addressing Human Resources at Lincoln County Court House, 201 Main Street, Suite 114, Troy, Missouri, 63379.
• Applications will be accepted on a continuing basis until the position is filled or enough qualified candidates has

>> Click HERE to apply online

**Lincoln County is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the County will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer. Lincoln County is a drug and alcohol-free workplace. Employment is contingent on successfully passing all appropriate background checks. **